Bookkeeper / Administrator - Position Filled

GENERAL ACCOUNTABILITY

The accountability of this position is twofold day-to-day bookkeeping, basic accounting, AP/AR and invoicing, as well as, customer service and administrative functions. Maintenance of excel spreadsheets that co-ordinate & manage project admin files. General office duties such as: reception, answering phones, oversee receiving of materials - related paperwork, photocopying, ordering office supplies and ensuring that work area is clean, secure organized and well maintained. 


SPECIFIC ACCOUNTABILITIES

  1. Posting all revenues, journal entries to the General Ledger – access to AR & AP
  2. Issue timely invoices and following up on all payments (produce A/R report) - report any issues to Controller
  3. Creating and maintaining current project accounting files
  4. Front line customer communication: both in person and by telephone
  5. Weekly outbound tele-prospecting calls to Industry professionals to build relationships and increase CTF Brand, product and service awareness. Use CRM system to track prospecting & opportunities created
  6. Meet and exceed your pre-set monthly, quarterly and annual outbound calling targets
  7. Has a basic understanding of CTF’s products & services, able to describe our value to clients & professionals.
  8. Administer new incoming leads (create lead record in CRM system), send out first email communication & assign appropriate sales person to new lead
  9. Responsible for maintaining accurate & up-to-date database & documentation within the CRM System
  10. Prepare and administer bank deposits
  11. Collect mail on daily basis
  12. Update and maintain telephone message system (including holiday messages)
  13. Along with other Administrative functions to support the ongoing processes of the organization & departments within it.

 

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of accounting and bookkeeping terminology, practices & accounting software

Strong computer skills for data entry, spreadsheets and database software & basic mathematics

Ability to compare data from a variety of sources for accuracy and completeness & detect errors.

Strong communication skills - comfortable calling clients, builders to follow up on billing; engaging in conversation over the phone in a professional & timely manner.

Highly organised, very detailed and will bring a positive energy to the front office of Canadian Timberframes. 

Please submit resumes to Careers@CanadianTimberframes.com & place the job title in the subject line. We will be in contact with qualified individuals only.



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